United States

HR Software for US Companies

The complete HRMS for American businesses — multi-state payroll, federal and state tax compliance, PTO and FMLA tracking, ACA reporting, and I-9 document management.

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HRMZY Platform

Everything your HR team needs

Employee Management

Payroll Automation

Leave Management

HR Analytics

24/7

Support, Real People

30 Min

Guided Setup

Interface languages

Free

Setup Included

Local HR Compliance

US HR Compliance Without the Headache

US businesses face layered HR compliance obligations at federal, state, and local levels — federal and state payroll taxes, ACA reporting, FMLA administration, I-9 employment eligibility, FLSA overtime rules, and EEO-1 reporting. HRMZY centralises compliance management and generates the reports and documentation you need to stay on the right side of US employment law.

Multi-state payroll with federal and state tax withholding
PTO, sick leave, and FMLA leave tracking
ACA compliance reporting (1094-C / 1095-C support)
I-9 and E-Verify document management
FLSA-compliant overtime calculations

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Why HR teams choose HRMZY

Live in 30 minutes

Free setup service included

Compliance built in

Automatically updated regulations

28 languages

Multilingual team support; newer features fall back to English

Transparent pricing

No hidden fees, free trial available

What US Federal Law Requires

Built for I-9, W-2, ACA and FMLA

The federal obligations a US employer carries, and what HRMZY does about each. State obligations sit on top of these.

Form I-9 within three business days

Section 2 must be completed within three business days of the date employment begins. HRMZY's onboarding workflow captures I-9 completion inside that window and stores the supporting documents privately. USCIS Handbook for Employers (M-274)

W-2 and W-3 year-end

Employers submit a Form W-2 for each employee to the Social Security Administration, transmitted with Form W-3. HRMZY holds the full year of wage and withholding records those forms are built from. IRS

ACA reporting

Applicable Large Employers report coverage on Forms 1094-C and 1095-C. HRMZY tracks employee hours and coverage eligibility to support that reporting. IRS

FMLA leave

Eligible employees may take up to 12 workweeks of leave in a 12-month period. HRMZY records the leave type and running balance against each employee. U.S. Department of Labor

Multi-state payroll setup

Employees are assigned to work locations, so companies operating across states configure withholding rules per location rather than per pay run.

PTO policies by location

Paid-time-off policies are configured per policy and per location, with accrual, carryover and approval rules set once and applied automatically.

US Compliance

Built for US Payroll, Multi-State Rules and Federal Reporting

The United States has no single employment code: federal law sets the floor and every state layers its own rules on top. That makes multi-state workforces the hard case, and it is the case HRMZY is designed around.

Federal and multi-state withholding

Federal income tax, Social Security and Medicare are calculated alongside state and local withholding, with employees taxed against their work location. Year-end outputs are structured for W-2 and 1099-NEC production.

FLSA classification and overtime

Exempt and non-exempt status is held on the employee record and drives overtime calculation from tracked hours, including states such as California that require daily overtime rather than weekly.

I-9 verification and onboarding

Onboarding workflows capture I-9 completion within the statutory window, store supporting documents privately, and flag re-verification dates for employees whose work authorisation expires. USCIS Handbook for Employers (M-274)

PTO that varies by state

There is no federal paid-leave minimum, so policies are configured per state and per location: accrual caps, use-it-or-lose-it restrictions where prohibited, and payout-on-termination rules that differ sharply between states.

Statutory figures on this page link to the official source and were verified on 18 August 2026. Employment law changes — this is general information, not legal advice, and it is not a substitute for professional guidance on your own obligations.

Common Questions

Frequently Asked Questions

Yes. HRMZY handles multi-state payroll with correct federal and state income tax withholding, FICA (Social Security and Medicare) calculations, state unemployment insurance (SUI), and local tax obligations across all US states.

Yes. HRMZY manages all US leave types including PTO, sick leave, vacation, FMLA, bereavement leave, and jury duty — with configurable accrual policies, carryover rules, and automatic balance tracking.

Yes. HRMZY tracks employee health coverage eligibility and hours worked to support Affordable Care Act (ACA) compliance reporting, including the data needed to prepare 1094-C and 1095-C forms.

Yes. HRMZY includes digital I-9 document collection and storage, with automated reminders for document expiry. All documents are stored securely and are accessible for audits with a complete audit trail.

On a hardened private disk outside the web root, not in a publicly reachable uploads path. Access is role-based and every action is audit-logged: employees see their own documents, managers see only what their role permits.

No. HRMZY calculates gross-to-net, withholding and employer contributions, and retains the full year of wage records that Forms W-2 and W-3 are built from. The filing itself goes through your payroll provider or filing agent.

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